We can only accept PDFs that meet the following criteria:

1. They can be generated directly from a Word document or other word processing software.
   OR
   They can be generated from scanned documents but must be OCR’d.
2. There must be one file only—any attachments or schedules must be merged with the notice to create a single PDF.
3. The file size must be no greater than 10MB.
   Note—if your file meets the first requirement above but the file size is greater than 10MB, please email us at nswgazette.help@pco.nsw.gov.au.

This is known as the legislative requirement. As part of modernising and streamlining the NSW Government Gazette, we now generally only accept and publish notices where legislation explicitly requires publication or notification in the gazette.

In the lodgement form we ask for the name of the legislation and provision(s) providing for gazettal of the notice or instrument. More than one legislative provision can be entered. These details can also appear in your notice.

• Many notices under the Commonwealth Corporations Act are now required to be published on the Australian Securities and Investments Commission (ASIC) website rather than in the gazette.
• Some notices require publication in an appropriate newspaper rather than in the gazette.
• Many appointments and delegations do not have a legislative requirement to be published in the gazette.
• Estate, probate and related notices can be lodged in the NSW Online Registry.
• State funeral notices are now published in News and Events on the NSW government website.

Exceptions are made for notices from Parliament and the courts and may be made in other circumstances. If you would like to discuss waiving the legislative requirement for your notice, please email us at nswgazette.help@pco.nsw.gov.au.

Yes, you can lodge a single PDF that includes multiple notices provided all the notices have the same legislative requirement.

We’d actually recommend you lodge just one PDF where this is a common legislative requirement—it will save you time when you lodge and save us time when we’re compiling the gazette.

We’d suggest you either:

1. Create a separate Word document for each notice > save each document as a PDF > merge the PDFs into one larger document.
   OR
2. Create a single Word document that includes all the notices > save it as a PDF.

Note—we don’t mind whether the separate notices each start on a new page in the lodged PDF or run on down each page.

You do need to be aware that a combined notice will get just one reference number for the whole document whereas individual notices would get one number each. But you won’t need to use the reference number to locate a particular gazette—you’ll still be able to do that by date, keyword or legislative requirement.

Gazette notices are important legal documents that become permanent records. All care should be taken by you to ensure they are correct in all respects.

In the gazette lodgement portal you are required to declare that all necessary approvals have been obtained. It is your responsibility to know who the authorised decision-maker for your notice (or instrument) is under the relevant legislation.

Depending on the type of notice, this could be the Executive Council, Minister, CEO, mayor, other departmental officer or another designated person. You may also need to follow approval processes within your organisation before the notice (or instrument) reaches the authorised decision-maker. Notices should not be lodged without all appropriate approvals.

Generally, if you lodge your notice by midday on most Thursdays of the year, the notice will be published on Friday (i.e. the next day).

We can make other arrangements for urgent notices only. If you believe your notice is urgent, please email us at nswgazette.help@pco.nsw.gov.au or phone 02 8575 1594 to leave a voice message before you lodge your notice.

Note—
Different deadlines and publishing arrangements apply for the Easter and Christmas–New Year periods. Details of these arrangements appear on the legislation website Home page Noticeboard and in gazette acknowledgement emails sent in the weeks leading up to those periods.

There is no charge for publishing your gazette notice.

As part of modernising and streamlining the NSW Government Gazette and introducing the legislative requirement we stopped charging to publish gazette notices from July 2019.

We have the following templates available to help you prepare some types of notices:

• General notice
• General notice with schedule
• Principal instrument notice
• Amending instrument notice
• General council notice
• Council notice for sale of land
• Court practice note
• Appointment notice
• Erratum

Note—please remember to save your finalised notice and any attachments or schedules as a single PDF file for lodgement.

The Parliamentary Counsel’s Office (PCO) currently operates as the publisher of the NSW Government Gazette but cannot offer any legal advice about the content of your notice. However, you may need to seek legal advice from other sources to confirm your notice complies with any legislative requirements.

Templates created by PCO are available to assist with layout. You could also look at recent Gazettes for other examples of content and layout.

Please note that PCO will NOT check your notice and the notice cannot be altered or withdrawn once it has been gazetted. A notice will need an erratum or may need to be remade if there are errors. Errors will also create search problems for users. For more information about correcting an error, please email us at nswgazette.help@pco.nsw.gov.au.

Unfortunately, nothing can be done to alter a notice that has already been gazetted. If the error is that the notice did not match the approved instrument, an erratum notice can be gazetted to ‘correct’ the original gazette notice—it should be lodged in the same way as the original notice and will be published in the next available gazette.

We suggest you use the erratum template to ensure you include all required details—lodge the erratum via the portal in the usual way. For more information about correcting an error, you can also email us at nswgazette.help@pco.nsw.gov.au.

However, if the error was in the approved instrument itself and then reflected in the gazette notice, the instrument may need to be re-made and a fresh gazette notice prepared and lodged. Legal issues relating to the incorrect instrument and notice will also need to be resolved.